Both Sides of the Sheets

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Use paper more efficiently. Copying images on both sides, or duplexing, saves money on paper purchasing, as well as on storage and mailing. Duplex copies are also easier to fold and staple. While some prints and copies need to be single-sided, most do not. Set defaults on computers Set defaults to double sided. Select one-sided printing only when really needed.

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Print double-sided for bills, applications, licenses and other paper-intensive activities. For help how to set default settings click here If your printer cannot double-side then find out whether your printer can be fitted with a duplexing unit to enable it to print double-sided.

Then choose "Reduce the Margins" and set your margins to smaller numbers. When you are printing, reduce font size to 10 point to decrease the amount of paper required. Print only the pages you need by using the "Print Selection" function. Print documents 2-UP or 4-UP per page for archival purposes and where possible.

Use paper more efficiently

Customized software can increase the document-per-page capabilities of your printer. Use the print preview function before printing any word or excel document to avoid copy-mistakes.

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Use a small font size to reduce the number of pages printed Use efficient fonts like Times New Roman or Arial. These fonts use significantly less space.

Print on both sides of a sheet of paper (duplex) - Publisher

Find out more Use your fax effectively Send a fax or Word document without printing first! Simply use the menus in Word: This allows faxes to be sent from computers without the need to print first. It also allows faxes to be received in an e-mail rather than printed copy format. Program your fax to eliminate confirmation sheets Practice image reduction The ability to reduce or enlarge images is common on copiers.

When you are ready to create these types of publications, you need to print the text and pictures on both sides of the paper.


Before you print a double-sided publication, it helps to understand how these publications are set up in Publisher. For example, a postcard has a front side, where most of the information goes, and a back side for the mailing and return addresses. Even though these are two sides of the same printed sheet, Publisher displays them as two separate pages.

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If your printer supports duplex printing, and if you choose the duplex option when you print, the main message will be printed on one side of a single sheet and the addresses will be printed on the other side. You can usually find out whether your printer supports duplex printing either by looking at the information that came with the printer or by looking at the printer's properties.

In the Printer list, select the printer you want to use, then click Printer Properties. If you see options for "duplex printing," "print on both sides," or something similar, your printer supports duplex printing. Many printers support duplex printing, but they don't all make the duplex option available in the same way.

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With some desktop printers, choosing duplex means that the printer prints all of the copies of the first side of a page, then pauses and asks you to flip the sheets that it just printed and return them to the printer. Then it prints all of the copies of the second side. Print the first page by typing 1 in the Pages box, then click Print. When the first side is printed, flip the sheet over, then reinsert it into the printer.

Print the other side by typing 2 in the pages box. If your printer does not support duplex printing, and if you're using mail merge to merge address or other information into your publication, then you need to create two separate Publisher files, one for each side of the publication, before you print. In the Print dialog box, in the Printer name list, select the printer that you want to use. Yes is listed under Features. If you see Duplex: Yes , the printer supports duplex printing. Under 2-sided printing options , click the arrow, and then select the option that you want.

Print each page separately, and then copy the pages on a copier that supports double-sided copying. Display the side of the publication that you want to print first. In the Print dialog box, under Page range , click Current page. When the first side is printed, flip the sheet over, and then reinsert it into the printer and print the other side. The Two-Sided Printing Setup Wizard is a six-step wizard that helps you to correctly print two-sided publications.

The steps include identifying how your printer accepts paper and running a test to make sure that your publication is printed the way that you expect. After you run the wizard, it will automatically use the printer's settings for all your two-sided duplex printing tasks. You must run the wizard for each new printer that you install before you print a two-sided publication.

On the File menu, click Print.